Minutes Report from the first partners meeting

STEAM -Children Engineers Academy

1^ST TRANSNATIONAL PROJECT MEETING MINUTES

The first transnational meeting of Erasmus+ project entitled “STEAM Children Engineers Academy” (2017-1-PL01-KA219-038281) took place in Czasław, Poland from the 7^th to the 9^th of November 2017, hosted by the project coordinator, Szkoła Podstawowa im. M. Kopernika w Czasławiu.

The Participants were:

Poland : Mrs Maria Dubiel, project coordinator, Mrs Wiesława Murzyn, headmistress

Greece : Ms Ifigeneia Papadopoulou, Mr Vasileios Chalampalakis

Estonia: Mr Jaak- Albert Metsoja, Mr Priit Laats

Spain : Mrs Amaya Puertas Yanez, Mrs Eloisa Maria Cano Quiles

Italy : Mrs Maria Elena Vitagliano Stendardo, Mrs Donatella Giordano, Mrs Luigia La Loggia, Mrs Teresa Barletta

TIMETABLE OF THE TRANSNATIONAL PROJECT MEETING

Tuesday, the 7^th of November ‘17

Guest partners arrived at Krakow airport and were transferred to Czasław coordinating school.

15:00-19:30 After the first greetings and introductions, the STEAM team started working on the project as follows:

Discussions concerning:

Partner tasks and activitie
Financial and administrative information
Mobilities. Based on these discussions, the underneath agreements were made and these activities were undertaken:

Partner tasks and activities:

Obligations for all partners

Schools erasmus+ corners
Schools posters/brochures
Constant dissemination throughout the 3-year project

Activities implementation according to approved proposal

STEAM – Children Engineers Academy

Announcements and Activities to be uploaded on the STEAM Twinspace (Etwinning), Website, Facebook profile, Twitter
Follow deadlines according to Gant Chart
Dissemination according to Erasmus+ regulations (logos, branding)

https://eacea.ec.europa.eu/about-eacea/visual-identity_en

Facebook profile page upload

https://www.facebook.com/STEAM-Children-Engineers-Academy-Erasmus--656499641204974/

Twin space activity upload

https://twinspace.etwinning.net/35916/home

STEAM website activity upload
http://steamchildrenengineersacademy.wordpress.com
summer/winter STEAM camps in each school (up to five days-can also take place throughout the school year, day per day)
MobilityTool (By each and every partner after each mobility completion)
20 bilingual STEAM lesson plans per partner until the end of June, 2019

When it comes to these Lesson Plans, the coordinator gave and showed all partners effective ways in order to prepare, arrange or share the STEAM lessons throughout the implementation of the project. More specifically the coordinator introduced the following ways of making lesson plans to the partners:

1. Introduction to the Learning Design

2. TES teach -blend space and

3. Symbaloo Edu

Specific tasks for each partner

Italy : School Blog (native or bilingual)/Partners' logos to be sent to Italy/2019 calendar along with Greece/ Short films of LTTA visits or lessons
Estonia : School Blog (native or bilingual) /e-magazine (after each L.T.T.A. and T.P.M.) /twitter account/2020 calendar along with Poland/ Short films of LTTA visits or lessons
Spain : School Blog (native or bilingual)/FB project profile/2018 calendar/final glossary of the 20 steam lessons terms X 5 partners=100 by the end of June 2019/ Short films of LTTA visits or lessons
Greece : School Blog (native or bilingual) / website/Twin Space along with Poland(ETwinning) /2019 calendar/ Short films of LTTA visits or lessons
Poland : School blog (native or bilingual) /Twin Space along with Greece (ETwinning) / / Erasmus+ Results Platform/monitoring/ implementation/ quality control/2020 calendar along with Estonia/ Short films of LTTA visits or lessons

Communication

E mails
Twin Space (chat tool, forum)
Teleconferences (Skype)
Inform coordinator of any possible change that would delay the project
whatsapp

END OF THE FIRST DAY OF THE 1ST TRANSNATIONAL PROJECT MEETING

Wednesday, the 8^th of November ‘17

08:00-14:00

Partners arrived at school, had a tour around the classes that will actually work on the project. They then exchanged ideas with all Polish teachers, focusing on the project implementation and redefining the tasks to be materialized. Afterward the STEAM team started talking about:

Financial and administrative information

They were asked to have:

Close communication and monitoring

Costs eligible if made within the project duration

Keep records/documents/copies of receipts in school for at least 5 years after the end of the project (Project budget diary)

They were told to pay specific attention to:

Checks by National Agency

To submit the : Interim report check (with products) to request 2nd instalment

Final report check (products, quality, results, impact, quality of LTTA arrangements and recognition of learning outcomes, diffusion)

After final report, we receive the last instalment

If final report receives grade below 50/100, instalment will be reduced

Documents check (certificates, participants lists, receipts etc.) should be handy on the spot check, during project implementation/after the completion for 5 years time

All of us receive the 40% from our NAs (advance)

Interim report to prove 70% of the advance is spent, in order to get the rest 40%.
All of us keep at school, records for 5 years after project end

AFTER EVERY TRAVEL, EACH PARTNER KEEPS:

Airplane boarding passes (original)
Accommodation receipts (original)
Receipts from transport or other expenses (original)

THE HOST COUNTRY GIVES:
Certificates of attendance
Participants list (original)
Meeting agenda and invitation

END OF THE SECOND DAY OF THE 1ST TRANSNATIONAL PROJECT MEETING

19:00 All partners attended the Polish Independence Day Celebration.

• Thursday, the 9th of November ‘17

08:00-12:00

Over these hours partners talked about the C. Mobilities and particularly about the upcoming mobility to Spain. They also arranged the first two years mobility dates, as follows:

1st L.T.T.A. to Spain/from the 19th to the 25th of Apr’18

2nd T.P.M. to Greece/from the 29th of Sep to the 3rd of Oct’18

3rd L.T.T.A to Italy/from the 24th of Mar to the 30th of Mar’19

4th L.T.T.A to Estonia/from the 26th of May to the 1st of June’19

It was also agreed that the above mentioned dates might change due to reasons regarding each country’s national curriculum or any potential drawback.

Apart from that, it was agreed that all countries will mobilize up to 4 pupils each, except for Italy and Spain who expressed their wish to mobilize more pupils (of course under conditions and if possible).

Mobility protocol

The mobility protocol, as proposed by the coordinator, was distributed and every partner agreed on implementing it during our project. The following points were particularly stressed out by the coordinator:

• Issue insurance contracts for mobilities with pupils

• European Card for all travelling participants

• Inform embassies to destination country

• 5 work days for LTTAs C1-C2-C3-C4-C5 (+2 travel days)

• No days limit for project meetings M2-M3

END OF THE THIRD DAY OF THE 1ST TRANSNATIONAL PROJECT MEETING